JOB TITLE: Human Resources Administrator
The Human Resource Administrator provides human resource administrative support to Peerless Trout First Nation. This position is part of the administration department and will report to the Band Manager. The Human Resource Administrator will efficiently and effectively recruit the best candidates for all vacant positions and provide employees and managers with the resources and support they need to succeed in their roles. The Human Resources Administrator will play a significant role in supporting providing support through recruitment, on-boarding and retention.
The duties and responsibilities of the Human Resources Administrator include, but are not limited to, the following:
- Lead the recruitment process and provide full-cycle recruitment support to program managers;
- Coordination of the new employee onboarding and orientation process;
- Prepares PTFN job postings and posts to all PTFN online platforms;
- Manages recruitment tracking spreadsheet, follows up with department managers for updates;
- Maintains recruitment files for each vacant position including the following: candidate resumes and coverletters, interview questionnaire, hiring managers’ notes, reference check consent forms, and all completed reference checks;
- Performs regular progress check-ins with new staff members;
- Assisting all levels of management in performance management process, discipline, grievances, investigations and succession planning;
- Coordinate training and development initiatives for staff;
- Draft various human resources letters (employment agreements, employee verification, offer letters, medical letters, disciplinary letters, etc.);
- Send out internal and external communications;
- Maintains annual PTFN performance evaluation spreadsheet; tracks receipt and completion of signed evaluations;
- Ensures that all required current and past employee documents are placed on file appropriately and securely;
- Administer employee insurance and benefit program;
- Preparation of 3- month probation evaluations and completion letters;
- Develop programs and initiatives and best practices that foster a positive employee culture.
Knowledge, skills and abilities of an ideal candidate:
- Completion of Grade 12;
- Post Secondary Credentials in Human Resources or Business management related fields is considered an asset;
- Proficient in Microsoft Office;
- Must be willing to learn federal and provincial employment legislation;
- Must be willing and able to commit to training that will advance your skill set;
- Must be willing to learn PTFN HR Software;
- 2 + years administrative experience in an office setting;
- Ability to maintain confidentiality and be impartial;
- Reliable with strong organizational skills;
- Ability to handle multiple priorities in a fast-paced environment;
- Detail oriented with effective planning and problem-solving skills;
- Excellent written and verbal communication and networking skills;
- Must sign an Oath of Confidentiality prior to commencing employment;
- Ability to understand/speak Cree is an asset;
- Strong knowledge of spreadsheets and databases, with a track record of accuracy and attention to detail;
- Enthusiastic, self-motivated and detail oriented.
- Must provide an RCMP Police Information Check;
- Class 5 Drivers License.
- Entitled to employee benefits package after successful completion of probationary period including vacation, life insurance, health care etc.
- Compensation will reflect level of experience and education
- Work schedule is 7-hour shifts Monday to Friday in office with occasional travel.
Please submit your cover letter and resume to HR@ptfn.net with the subject line: HR Administrator Deadline Date: