Title: Youth and Cultural Coordination Assistant (TERM- Positions)
Supervisor: Youth and Cultural Coordinator
Supervisory Role: N/A
Position Type: Term – 1st Position will end one year from start date
2nd Position will end April 30th, 2021
This position(s) will be responsible for assisting with the coordination of the community-based youth program for youth living in the communities of Peerless Lake and Trout Lake ages 9 -18. The cultural aspect of the position will include assistance with coordination of events for culture within the community. These events may include community gatherings for all ages. (i.e. Treaty Days, Winter Carnival, etc.)
Youth Coordinator & Cultural Coordinator Duties
These duties will include:
- Assisting with youth activities in the communities of Peerless Lake and Trout Lake.
- Assisting with activities by age groups and in some cases gender. These age groups may include ages 9-12. 13-18. (Youth Sports, Cooking Classes, Girls Sessions, Boys Sessions)
- Collecting contact details and emergency contact details from the youth participants and their guardians and keeping this information in a secure locked cabinet as per the Freedom of Information and Protection policy.
- Ensuring that participants understand attendance rules and what will be tolerated. (Bullying, Substance Abuse, Disrespectful Behaviour, etc.)
- Assisting team-based events such as sports, outdoor activities, and indoor winter activities for all age categories. (baseball, volleyball, floor hockey, movie nights).
- Assisting with out of town sports tournaments when required and assisting with fundraising when required.
- Assisting with the development of community contests and outdoor activities for the youth in the communities of Peerless Lake and Trout Lake.
- Assisting with finding transportation when required for youth to attend
- Ensuring program evaluation forms are collected after each activity
- Ensuring supplies are signed in and out where applicable and an inventory of supplies is kept in an excel spreadsheet or data base
- Working with trained consultant on workshops in the community that will be focused on life skills and cultural practices for the youth (hunting, fishing, resume writing, interview skills, etc.)
- Ensuring that waiver forms are up to date and completed by the youth with signature from their guardians or parents.
- Ensuring that a data base of participants is kept up to date and individual files for each member are maintained.
- Providing a community youth letter update for the benefit of guardians and parents on a quarterly basis. The letter will be made available to the membership.
- Prepare and submit quarterly reports to the Band Manager and when required Chief and Council on the program and the outcomes.
- Working with the school gymnasium and other office space providers to gain an understanding the rental space requirement. (rental agreements, damage deposit, etc.)
- Ensuring details pertaining to members are kept with in the FOIP guidelines when dealing with a third party.
- Ensuring that after activities participants have a transportation and are not left alone outside.
- Ensuring that refreshments and snacks are in stock for each activity and that they comply with the COVID- 19 restrictions on food sharing.
- Setting up a community Youth Council who will have the opportunity to speak with Chief and Council about ideas for the youth in the community.
- Assist with developing and maintaining a resource list of contractors for workshops and for cultural workshops.
- Ensure to follow the First Nation’s Human Resource Policies, Finance Policies and other policies where required.
- Ensure safe keeping of documentation collected from the participants and their guardians
- Other duties as required and assigned by the supervisor.
Please note additional duties not listed pertaining to membership may be required from time to time. Training may also be required to build capacity and knowledge on any changes that may come forward pertaining to membership. Travel may be required for training purposes.
- Honest and Trustworthy: Integrity and high ethical standards
- Communications: Excellent oral and written communication skills
- Diplomatic, Patient and Flexible: Work effectively with a wide variety of people including membership, other staff, leadership, and government staff
- Interpersonal Skills: Excellent interpersonal and public relations skills
- Organized: Excellent organizational and time management skills
- Self-disciplined: The ability to work with little supervision
- Ability to work in a team setting
- Ability to work with the youth and their families
Education, Experience and Requirements
- Minimum high school diploma with previous program management experience
- Computer skills (MS Office, Word, Outlook, Power Point & Excel)
- Previous experience working with youth
- Understanding of Indigenous cultural practices
- Excellent planning and organizational skills
- Driver’s Licence – Class 05
- Security Clearance
- Submit Oath of Confidentiality
- A self-starter and a highly motivated, goal oriented individual
- Ability to meet short deadlines
- Excellent communication skills and ability to work with others
- Very organized with a systematic approach tasks to achieve accuracy and efficiency
- Creative thinker with the ability to quickly pull together events
- Knowledge of First Nation’s cultural practices
- Friendly and out-going in social contacts
- Works easily with others
- Enjoys co-ordinating events and dealing with people
Please forward all resumes to firstname.lastname@example.org
Deadline: Friday, October 23rd, 2020 @ 12 noon