Announcements / News

Emergency Services Administrative Assistant – Vacancy

Share article on


Employment Opportunity

Emergency Services Administrative Assistant


This is a full time Position for the Peerless Trout First Nation and will report to the Band Manager. This position maintains a filing system for all financial reports and records and relay messages/emails, tracking expenditures for budget reporting, reviews all firefighter honorarium time sheets prior to approval, and prepares invoicing and submit to finance. The successful candidate will be responsible for the day-to-day administration of the Emergency Services Program.

As Emergency Services Administrative Assistant, you will be responsible for providing administrative support to the Peerless Trout Emergency Services Program


  • Answer the telephone and provide information to the caller or route the caller to the appropriate Chief Officer
  • Greet visitors to the fire station and direct them to the appropriate chief officer
  • Take phone or visitor messages and deliver them to the appropriate Chief Officer

Maintain database – IaR – I am Responding

  • Compose and type routine correspondence and office memorandums using word processing software
  • Compile and type statistical reports including tables using spreadsheet software
  • Schedule and manage multiple schedules using Microsoft Office software
  • Maintain office supplies and maintenance records
  • Make copies, collate and staple materials as required
  • Maintain current and permanent filing system, including creating new files and retrieving same as requested
  • Complete/record Incident Reports using specialized Fire Department software and create invoices for Motor Vehicle Collisions (MVCs) as required
  • Attend and take minutes of monthly and quarterly meeting
  • Perform other related duties as required


  • Provides general office services as required including, but not limited to, the following:
  • Files, photocopies, and circulates materials
  • Assists in the preparation and distributes agendas for meetings
  • Records and prepares minutes for regular, special and regional meetings
  • Coordinates and plans events
  • Inventory maintenance
  • Billing for Department personnel, services or facilities as required
  • Scheduling training for weekly practices, monthly, and annually
  • Maintains Firefighter contact information for all Emergency Services Personnel
  • Maintains current contact information for government agencies and NGO’s
  • Conducts research and surveys under the direction of the Fire Chief


  • Access to, and work with, information of highly confidential nature.  Discretionary and confidential handling of all information.


  • Knowledge of modern office procedures and methods including telephone communications, office systems and record keeping.
  • Skilled in the use of computers and familiar with Microsoft Office, Word, Excel, PowerPoint and Publisher
  • Good interpersonal skills in working with a variety of individuals and stakeholders such as ESAR, SAR, and the Society
  • Proven organizational skills
  • Excellent verbal and written skills
  • The ability to multi-task in a fast-paced environment
  • Strong understanding of the importance of maintaining confidentiality
  • Ability to establish priorities, work independently and proceed with objectives under minimal supervision
  • Ability to handle and resolve recurring problems
  • Working knowledge on how to effectively use Emergency Reporting Software
  • Ability to understand/speak Cree is an asset;
  • Must provide a clear RCMP Police Information Check;
  • MUST have Valid class 5 Driver’s License, air endorsement would be preferred


  • Grade 12 Diploma
  • Three (3) years related work experience
  • Post-Secondary Education in office administration is preferred

Please submit a cover letter and resume citing the position title in the email subject line via email to: We thank all candidates for their interest, however only candidates selected for an interview will be contacted.

Until Suitable Candidate is found

Follow us on Facebook

Recent News